Dewan Project Tech

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Procurement

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Procurement

We drive the procurement in coordination with the in-house team under the strategic tie-up with senior management. It starts with the designing RFP document, floating tenders, evaluation of vendors, shortlisting vendors, finalisation of last three / five vendors and selection of most suitable supplier at the end. Further, we conclude the contractual agreement and we also ensure the vendor follows the contract till the completion of project. The detailed activities mention as below.

  • We would gather the complete details from the organisation about the requirement.
  • We would find out the best suppliers at most proximity. Carryout initial level interviews with the suppliers. Evaluation of vendors with criteria.
  • Make a list of eligible vendors / suppliers.
  • Design / draft an RFP (Request for proposal) on behalf of company. Prepare a detailed specification chart. The spec chart is going to be part of the RFP.
  • We would follow the laid down tender process. Preparing the sealed tenders. Handing over the tenders to the eligible vendors.
  • Collection of sealed tenders back from the vendors. Evaluation of tenders with listed metrics. Shortlisting the vendors
  • Releasing the final 3 and 5 vendors. Carrying out meetings with vendors.
  • Briefing the operations team and finance team about the milestones and critical areas about the project.
  • The meetings based on their interest towards the project, financial capability, credit period, lead time, operational capability, contingency plans.
  • Visiting to the suppliers’ set up. Closing the contract agreement with the Vendors / Suppliers.
  • Handing over of the documents to the concerned personnel and closure.
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